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Privacy Policy

Effective Date: August 14, 2025

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Braefoot Community Association ("we," "us," or "our") is committed to protecting the privacy of our website visitors, members, and users. This Privacy Policy outlines how we collect, use, store, disclose, and protect your personal information when you visit our website at www.braefoot.ca, interact with our services, or engage with our community programs. This policy complies with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian privacy laws.

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1. What Information We Collect

 

We collect personal information that you voluntarily provide or that is automatically collected when you use our website or services. The types of information we collect include:

  • Personal Information You Provide: When you sign up for our mailing list, register for programs, contact us, or make a donation, we may collect:

    • Name

    • Email address

    • Postal address

    • Phone number

    • Payment information (e.g., credit card details for donations or program fees)

    • Any other information you provide in forms or communications

  • Automatically Collected Information: When you visit our website, we or our third-party service providers may collect:

    • IP address

    • Browser type and version

    • Operating system

    • Device information

    • Browsing behavior (e.g., pages visited, time spent, click-stream data)

    • Cookies and similar tracking technologies (see Section 5 for details)

 
 
2. How We Collect Information

 

We collect personal information through:

  • Website Forms: When you subscribe to our newsletter, register for events, or submit inquiries via contact forms on our website.

  • Program Registrations and Donations: When you sign up for community programs through Amilia or make a donation.

  • Cookies and Tracking Technologies: Our website, hosted by Wix, uses cookies and similar technologies to collect usage data (see Section 5).

  • Third-Party Services: We use Wix, Mailchimp, Google, and Amilia to collect and process data for website functionality, marketing, and program registration purposes.

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3. Why We Collect Information

 

We collect personal information for the following purposes:

  • To provide and improve our services, including managing program registrations and processing donations.

  • To send newsletters, event updates, and promotional messages (with your consent).

  • To analyze website usage and improve user experience.

  • To communicate with you about your inquiries or account.

  • To comply with legal obligations under PIPEDA and other applicable laws.

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4. How We Use and Share Information
Use of Information
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We use your personal information to:

  • Operate and maintain our website and services.

  • Send marketing communications, such as newsletters and event announcements, via Mailchimp (only with your consent).

  • Process payments and manage registrations securely through Wix’s payment gateways and Amilia’s registration platform.

  • Analyze website performance and user behavior using Google Analytics.

  • Respond to your inquiries and provide customer support.

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Sharing Information
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We may share your personal information with:

  • Third-Party Service Providers:

    • Wix: Our website is hosted on Wix.com, which stores data on secure servers and processes payments in compliance with PCI-DSS standards.

    • Mailchimp: We use Mailchimp for email marketing and managing our mailing lists. Your email address and related data may be stored and processed by Mailchimp.

    • Google: We use Google Analytics to track website usage and collect non-personal information about visitor behavior.

    • Amilia: We use Amilia to manage program registrations and process related payments. Your personal information, such as name, contact details, and payment information, may be stored and processed by Amilia.

  • Legal Authorities: We may disclose information to comply with legal obligations, such as responding to lawful requests from government authorities.

  • Other Parties: We do not sell or share your personal information with other third parties for marketing purposes.

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5. Cookies and Tracking Technologies​
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Our website uses cookies and similar technologies to enhance user experience and collect usage data. Cookies are small data files stored on your device that help us understand how you interact with our website. We use:

  • Essential Cookies: Necessary for website functionality (e.g., navigation, form submissions).

  • Analytics Cookies: Provided by Google Analytics to track website performance and user behavior.

  • Marketing Cookies: Used by Mailchimp to manage email campaigns and track engagement.

You can manage cookie preferences through your browser settings. Note that disabling cookies may affect website functionality. For more details, view Wix’s cookie policy.

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6. How We Store and Protect Information
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We store your personal information on secure servers managed by Wix, Mailchimp, Google, and Amilia, which use industry-standard encryption (e.g., TLS 1.2 or higher) and security measures. We take reasonable steps to protect your data, including:

  • Using secure servers with firewalls and encryption.

  • Limiting access to personal information to authorized personnel only.

  • Conducting regular security reviews.

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

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7. Your Rights Under PIPEDA
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Under PIPEDA, you have the right to:

  • Access: Request access to the personal information we hold about you.

  • Correct: Request corrections to inaccurate or incomplete information.

  • Withdraw Consent: Opt out of marketing communications or request deletion of your personal information (subject to legal obligations).

  • Complain: Contact us or the Office of the Privacy Commissioner of Canada if you have concerns about our privacy practices.

To exercise these rights, contact us at admin@braefoot.ca or by mail at:

 

Braefoot Community Association
1359 McKenzie Ave,
Victoria, BC V8P 2M1, Canada

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8. How to Opt Out of Marketing Communications
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You may opt out of receiving marketing emails from us at any time by:

  • Clicking the “unsubscribe” link in any email sent via Mailchimp.

  • Contacting us at  admin@braefoot.ca.

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9. Privacy Policy Updates

 

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on our website and, where required, by email. Please review this policy periodically.

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10. Contact Us

 

If you have questions about this Privacy Policy or our data practices, please contact us at:

 

Email: admin@braefoot.ca


Mailing Address:
Braefoot Community Association
1359 McKenzie Ave,
Victoria, BC V8P 2M1, Canada
 

For additional guidance on PIPEDA compliance, visit the Office of the Privacy Commissioner of Canada at www.priv.gc.ca.

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